Stop Keying in What's Already on the Page
Your team is reading documents and keying in data that's already on the page. That's a job for a Digital Assistant, not a person.
AI that Reads Documents the Way Your Team Does, Only Faster
Invoices. Purchase orders. Contracts. Application forms. Medical records. Every business runs on documents, and in most businesses, someone is manually reading them, interpreting them, and entering the data somewhere else.
Intelligent Document Processing eliminates that work. It uses AI to extract, classify, and validate data from structured and unstructured documents, then routes it directly into your systems, with human review built in for anything that needs it.
Documents are Where Automation Gets Stuck
Standard RPA handles structured, predictable data well. But documents are different. They come in different formats, layouts, and quality levels. A rules-based system can't read a scanned invoice the way a person can.
IDP bridges that gap. It combines optical character recognition, machine learning, and natural language processing to handle documents the way a skilled team member would, but faster, at scale, and without errors.
Any Document Your Team Currently Processes Manually
Invoices and Purchase Orders
- Extract vendor details, line items, totals, and payment terms.
- Validate against POs.
- Route exceptions for approval.
- Post to your accounting system automatically.
Contracts and Agreements
- Extract key dates, parties, obligations, and renewal terms.
- Flag clauses that need legal review.
- Build a searchable contract database without manual entry.
Application and Intake Forms
- Client onboarding, loan applications, insurance forms, HR intake.
- Extract and validate data, flag missing fields, route for review.
Medical and Clinical Records
- Patient intake, referral forms, clinical documentation.
- Extract relevant data for billing, records management, and compliance.
Delivery and Logistics Documents
- Bills of lading, proof of delivery, customs documentation.
- Automate data capture across the supply chain.
Compliance and Regulatory Filings
- Extract, validate, and archive data from regulatory submissions, audit documents, and reporting requirements.
High Accuracy. With Oversight Where it Counts.
No document processing system is perfect. IDP at Valenta is designed with exception handling built in. Documents that fall below the confidence threshold are automatically flagged and routed to a human reviewer, with the extracted data pre-populated for fast validation.
The result is a workflow that handles the volume automatically and involves your team only when their judgment genuinely adds value.
Client Spotlight Grupo Looeffler-Russek (GLR)
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Intelligent Document Processing FAQ
Intelligent Document Processing is a technology that uses artificial intelligence to automatically extract, classify, and validate data from documents — including invoices, contracts, forms, receipts, and reports. Unlike basic OCR (optical character recognition), which simply converts images of text to digital text, IDP understands the meaning and context of document content, can handle varied layouts and formats, and validates extracted data against defined rules before routing it to the appropriate system or person.
IDP can process a wide range of structured and semi-structured documents, including invoices and purchase orders, contracts and legal agreements, insurance and financial forms, medical and clinical records, delivery and logistics documents, employee onboarding paperwork, and compliance and regulatory filings. It is particularly valuable for documents that arrive in variable formats from multiple sources, where manual data entry is currently required to get the information into your systems.
Modern IDP systems, including those Valenta deploys, use machine learning models trained on large volumes of real-world documents to handle variability in layout, format, and quality. When a document falls below the system's confidence threshold — due to unusual formatting, poor scan quality, or ambiguous content — it is automatically flagged and routed to a human reviewer, with the extracted data pre-populated for fast validation. Over time, the system improves as it encounters and learns from edge cases.
Yes. Valenta designs IDP solutions to integrate directly with the systems you already use, including common accounting platforms, ERP systems, document management tools, and industry-specific applications. Extracted and validated data is automatically pushed to the correct destination — eliminating the need for manual re-entry and reducing the risk of errors introduced during data transfer.
OCR converts images of text into digital text but has no understanding of what that text means or how it should be used. IDP goes significantly further: it identifies what type of document it is looking at, understands the structure and relationships between fields, extracts the right data from the right locations, validates that data against business rules, and routes it appropriately — all automatically. IDP also handles variability in document format that rule-based OCR systems cannot manage.
Identify Your Highest-Volume Document Workflow First
The Automation Assessment maps your current document-heavy processes, quantifies the time and error cost, and identifies where IDP will deliver the fastest return.
Book Your Complimentary Automation Assessment→